COVID-19 Vaccine

Vaccine Scheduling Dashboard

We are committed to getting our patients and our community vaccinated  as quickly as possible based on supply, eligibility and scheduling capacity. Our current focus is on vaccinating patients who are medically homed with UW Health (have a primary care physician with UW Health) and assisting Public Health Madison Dane County with the vaccination of other eligible groups. The demand for the COVID-19 vaccine is running very high in our community, and the supply we have received from the state is just a small fraction of what we have requested.

Invitations to schedule a vaccine appointment with UW Health are sent through MyChart. Patients without an active MyChart account may receive their invite by phone or text message.

Vaccine Eligibility

Vaccine eligibility guidelines are issued by the Wisconsin Department of Health Services (DHS). While the groups listed below are eligible to receive the vaccine, limitations in the supply received from the state of Wisconsin may delay the ability to provide vaccine to those who fit the eligibility criteria.

Current Eligible Populations

  • Frontline healthcare workers
  • Direct care personnel
  • Residents in skilled nursing or long-term care facilities
  • Fire and police personnel, Corrections personnel
  • Adults aged 65 and older

Eligible Populations Beginning March 1

  • Education and childcare staff
  • Individuals enrolled in Medicaid long-term care programs
  • Some public-facing essential workers
  • Non-frontline essential health care personnel
  • Facility staff and residents in congregate living settings

While these groups are eligible on March 1, due to the limited availability of vaccine supply allocated by the state to Dane County, efforts to vaccinate teachers and childcare staff will be delayed. Other groups, including individuals enrolled in Medicaid long-term care programs, some public-facing essential workers, non-frontline essential health care personnel, and facility staff and residents in congregate living settings are not expected to be vaccinated until April or May.

Please note that scheduling for the groups eligible starting March 1 will be handled by Public Health Madison Dane County (PHMDC). When it is time for these eligible groups to be vaccinated, PHMDC will contact the employer or program with instructions on how staff and eligible individuals can register for a vaccination. Public Health and local health care providers are working together to vaccinate these groups.

Vaccine Interest Form

If your primary care physician is with UW Health, you can complete this COVID-19 vaccine interest form. In the coming weeks, eligible UW Health patients age 65 and older should receive an invitation to receive a COVID-19 vaccine. While this interest form does not guarantee an appointment or replace the scheduling process, we may contact you for same day appointments if they become available.

If your primary care physician is with another health system, please contact your primary care physician.

If you do not currently have a primary care physician, you can find information about vaccinations from Public Health Madison & Dane County.

For questions about the vaccine, please see our frequently asked questions page.

Due to the large number of individuals who are eligible and the limited amount of available vaccine, it may still be some time before we are able to schedule everyone for a vaccination. We know that many people are eager to receive a COVID-19 vaccine and we are committed to vaccinating our patients as quickly as possible based on supply and scheduling capacity. Please know that if a friend of family member receives information first, you have not been missed.

What to Know Before You Schedule

If…Then…
You are going to be traveling for a significant amount of time (such as moving to a winter home out of state)Make sure you will be in town for the first and second dose of the vaccine. Second doses are given no sooner than 21 days after the first dose. You must receive both doses from the same health care provider.
You are allergic to an ingredient in the SARS-CoV-2 vaccine, which includes:
– Polyethylene glycol
– Polysorbate
– Polyoxyl 35 castor oil
Contact your primary care provider.
You had an allergic reaction to your first dose of the SARS-CoV-2 vaccineContact your primary care provider.
You received an immunization other than the SARS-CoV-2 vaccine in the last 2 weeks, or plan to receive an immunization after your first or second dose of the SARS-CoV-2 vaccineStarting 2 weeks before your first dose until 2 weeks after your second dose of the COVID vaccine, you should not receive any other immunizations.

*Exceptions include the unexpected need for immunization such as tetanus (after injury) or rabies (from exposure).
You received monoclonal antibody therapy or convalescent plasma as part of your treatment for a past COVID infectionSchedule your COVID vaccine at least 90 days after your treatment.
You have a fever or other symptoms of an active infectionCancel your COVID vaccine appointment.
Contact your primary care provider regarding testing or other care needs.
You are allergic to another “injectable” medication or have had a prior reaction to an injection that did not contain the same ingredients as the SARS-CoV-2 vaccine Contact your primary care provider.
If you have had anaphylactic reactions in the past and do not know what caused themContact your primary care provider.

Sign Up for MyChart

UW Health encourages patients to sign up for a MyChart account if you do not already have one. MyChart will be the main way we communicate about vaccine availability. Sign up for MyChart

Please Be Patient

Please do not call to check where your name is on the interest form list or to ask when scheduling invitations are being sent. It is important that we keep our phone lines available for patients who are experiencing urgent healthcare needs.

If we can schedule your appointment sooner, we will be in touch. If you receive a MyChart invitation to schedule your appointment, please respond in a timely manner.